What is the closest alternative to Todoist?

TickTick is the closest match, with similar fast task capture plus a built-in calendar, habit tracker, and Pomodoro timer. Microsoft To Do is the closest free option.

Is there a good free alternative to Todoist?

Microsoft To Do is entirely free, and TickTick, Trello, and ClickUp all have capable free tiers. Microsoft To Do is best if you already use Outlook or Microsoft 365.

Which Todoist alternative is best for teams?

Asana, monday.com, and ClickUp are built for team projects with boards, timelines, and reporting Todoist lacks. Basecamp suits small teams that also want communication in one place.

Does Todoist have Kanban boards?

It offers a basic board layout for projects but no true project dashboards, timelines, or reporting. Trello, MeisterTask, and monday provide far stronger visual boards.

TickTick vs Todoist — which should I pick?

Choose TickTick if you want calendar, habits, and a focus timer bundled in, often at a lower price. Choose Todoist for its refined filters, polish, and larger integration ecosystem.

Todoist Alternatives (2026): 8 Additional Options for Task and Project Management

Todoist is the gold standard for personal task management: lightning-fast natural-language capture, recurring tasks, labels and filters, and a clean app on every platform. For individuals and freelancers keeping life and work organized, it's tough to beat.

Where Todoist runs short is team collaboration and richer project work. There are no true Kanban dashboards, timelines, or reporting, and features like reminders and calendar sync sit behind the paid plan. Whether you need more power or a different feel, here are eight alternatives worth trying.

TL;DR

Todoist is best for fast, personal task capture and simple recurring lists.
For visual team projects, Trello, Asana, monday, or ClickUp go much further.
TickTick and Microsoft To Do are the closest direct to-do competitors — one adds calendar/habits, one is free.
Basecamp and MeisterTask suit small teams that need shared work, not just personal tasks.

Why look for a Todoist alternative?

No native Kanban boards, timelines, or dashboards for visual project work.
Team collaboration is limited compared with dedicated project tools.
Reminders, calendar sync, and comments sit behind the paid Pro plan.
Reporting and analytics are minimal beyond the Karma productivity score.
It's a task list at heart, so complex multi-stage projects strain its structure.

Todoist alternatives at a glance

Tool	Starting price	Rating	Best for
TickTick	Free plan; Premium $35.99/year.	—	Individuals who want tasks, calendar, habits, and a focus timer in one app.
Microsoft To Do	Free.	—	Microsoft 365 users who want a free, Outlook-connected task list.
Trello	$5/mo	★ 4.5	Small teams that want visual boards rather than a personal task list.
Asana	$10.99/mo	★ 4.4	Teams that need to run structured projects, not just personal task lists.
ClickUp	$7/mo	★ 4.6	Power users who want personal tasks and full project management in one tool.
monday.com	$12/mo	★ 4.6	Teams that want a visual, customizable work platform, not a personal list.
Basecamp	$15/mo	★ 4.3	Small teams that need shared projects and communication, not just tasks.
MeisterTask	$15/mo	★ 4.7	Small teams wanting clean Kanban with built-in automation and time tracking.

1. TickTick

Best all-in-one personal productivity app

Free plan; Premium $35.99/year.

What it does better than Todoist

TickTick matches Todoist's fast capture but adds a built-in calendar view, habit tracker, and Pomodoro timer that Todoist lacks. It bundles more productivity tools into one app. Its Premium plan is typically cheaper than Todoist Pro.

Where Todoist still wins

TickTick has a smaller integration ecosystem and slightly less polished collaboration than Todoist. Power users may miss Todoist's refined filters and third-party connections.

Best for: Individuals who want tasks, calendar, habits, and a focus timer in one app.

2. Microsoft To Do

Best free option for Microsoft users

Free.

What it does better than Todoist

Microsoft To Do is completely free with no premium tier, and it integrates tightly with Outlook, Microsoft 365, and its My Day planning view. Tasks flagged in Outlook flow straight in. It's a zero-cost way to stay organized.

Where Todoist still wins

To Do has weaker natural-language input, fewer filters and labels, and no productivity analytics compared with Todoist. Power users will find it basic.

Best for: Microsoft 365 users who want a free, Outlook-connected task list.

3. Trello

Best for visual, collaborative small projects

★ 4.5· Capterra$5/mo

What it does better than Todoist

Trello adds drag-and-drop Kanban boards and card collaboration that Todoist's list model lacks, making it better for shared, visual work. Comments, attachments, and checklists live on each card. Its free plan is generous.

Where Todoist still wins

Trello is slower for pure personal task capture and lacks Todoist's natural-language input and quick-add speed. As a plain to-do list it's heavier.

Best for: Small teams that want visual boards rather than a personal task list.

Visit Trello Full review

4. Asana

Best for structured team projects

★ 4.4$10.99/mo

What it does better than Todoist

Asana brings list, board, timeline, and calendar views plus dependencies and reporting that turn tasks into managed projects. It's built for team coordination Todoist can't handle. Workflow rules automate handoffs.

Where Todoist still wins

Asana is heavier and pricier than Todoist and overkill for simple personal tasks. Individuals just tracking to-dos will find it more than they need.

Best for: Teams that need to run structured projects, not just personal task lists.

Visit Asana Full review

5. ClickUp

Best for power users who want everything

★ 4.6$7/mo

What it does better than Todoist

ClickUp offers dozens of views, docs, goals, reminders, and dashboards far beyond Todoist's task list, all at a low price. It scales from personal tasks to full team projects. Customization is extensive.

Where Todoist still wins

ClickUp's depth is overwhelming for someone who just wants a quick to-do list, and it's slower to capture a simple task. Todoist stays out of your way better.

Best for: Power users who want personal tasks and full project management in one tool.

Visit ClickUp Full review

6. monday.com

Best for visual team workflows

★ 4.6$12/mo

What it does better than Todoist

monday delivers colorful boards, multiple views, automations, and dashboards that make team work visible in ways Todoist can't. It's built for collaboration across projects. Reporting and status tracking are strong.

Where Todoist still wins

monday has seat minimums and higher pricing and is far too heavy for personal task management. Todoist is faster and cheaper for individuals.

Best for: Teams that want a visual, customizable work platform, not a personal list.

Visit monday.com Full review

7. Basecamp

Best for a simple shared team hub

★ 4.3· Capterra$15/mo

What it does better than Todoist

Basecamp adds message boards, docs, schedules, and group chat around to-dos, giving small teams a shared home Todoist doesn't provide. Flat pricing scales well with headcount. Communication and tasks live together.

Where Todoist still wins

Basecamp is a full team hub, not a nimble personal task app, and lacks Todoist's natural-language capture and cross-platform speed. For solo use it's overkill.

Best for: Small teams that need shared projects and communication, not just tasks.

Visit Basecamp Full review

8. MeisterTask

Best for clean Kanban with automations

★ 4.7· Capterra$15/mo

What it does better than Todoist

MeisterTask offers visual Kanban boards with automations and native time tracking that Todoist's list view can't match. It's tidy and easy to adopt for small teams. Recurring sections streamline repeat work.

Where Todoist still wins

MeisterTask is weaker at pure personal task capture and natural-language input than Todoist, and it's board-centric rather than list-first. Solo users may prefer Todoist's speed.

Best for: Small teams wanting clean Kanban with built-in automation and time tracking.

Visit MeisterTask Full review

How to choose the right Todoist alternative

Choose TickTick if you want tasks, calendar, habits, and a focus timer in one app.
Choose Microsoft To Do if you want a free task list connected to Outlook and Microsoft 365.
Choose Trello if you want visual boards for small, collaborative projects.
Choose Asana if you need to run structured team projects with dependencies.
Choose ClickUp if you want personal tasks and full project management in one tool.
Choose monday.com if you want a visual, customizable team work platform.
Choose Basecamp if your team needs shared projects and communication together.
Choose MeisterTask if you want clean Kanban with automation for a small team.

How we evaluated

Feature mapping — we compare each alternative's capabilities against the tool it's replacing, job for job.
Real pricing — starting prices come from each vendor's public pricing page, labeled by tier.
User sentiment — ratings and review counts are aggregated from third-party platforms (Capterra, G2) and shown with their source.
Right-sizing — we weigh which team size, budget, and technical comfort each option actually fits.
Independence — we don't sell a competing product, and affiliate relationships never change our picks.

Frequently asked questions

What is the closest alternative to Todoist?: TickTick is the closest match, with similar fast task capture plus a built-in calendar, habit tracker, and Pomodoro timer. Microsoft To Do is the closest free option.
Is there a good free alternative to Todoist?: Microsoft To Do is entirely free, and TickTick, Trello, and ClickUp all have capable free tiers. Microsoft To Do is best if you already use Outlook or Microsoft 365.
Which Todoist alternative is best for teams?: Asana, monday.com, and ClickUp are built for team projects with boards, timelines, and reporting Todoist lacks. Basecamp suits small teams that also want communication in one place.
Does Todoist have Kanban boards?: It offers a basic board layout for projects but no true project dashboards, timelines, or reporting. Trello, MeisterTask, and monday provide far stronger visual boards.
TickTick vs Todoist — which should I pick?: Choose TickTick if you want calendar, habits, and a focus timer bundled in, often at a lower price. Choose Todoist for its refined filters, polish, and larger integration ecosystem.

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