Project Management
Todoist
The world's #1 to-do list — natural-language capture for work and life.
4.6· 2,652 reviews· via Capterra
What is Todoist?
Todoist is a task-management and to-do list app from Doist, known for natural-language task entry and cross-platform sync. It serves individuals and teams organizing personal and work tasks.
Best known for: Natural-language to-do list app
Key features
- Natural-language quick add
- Projects and sub-tasks
- Recurring due dates
- Labels, filters, and priorities
- Cross-platform sync
- Shared projects and collaboration
Who Todoist is best for
- Individuals and freelancers wanting fast personal task management
- Small teams needing shared projects without PM overhead
- Anyone who values natural-language task capture
Ideal team: A small-to-midsize team or productivity-focused individual who wants a simple cross-platform task and light-project manager rather than a heavy work suite.
Todoist pricing
Beginner
$0
- 5 personal projects
- Smart Quick Add
- Reminders, list & board layouts
Popular
Pro
$5/per seat / mo
- 300 projects
- Calendar layout + durations
- 150 filter views + full history
Business
$8/per seat / mo
- Shared workspace (500 projects)
- Roles & centralized billing
- Up to 1,000 members, SOC 2
Costs to watch before you commit
- Best prices need annual lock-in — monthly billing is ~40% higher.
- Dec 2025 increases (Pro $4→$5, Business $6→$8) auto-renew existing users higher.
- The Free tier is heavily capped (5 projects, 3 filters, 1-week history).
- Business is per-seat with no surfaced volume discount; guests count toward the 1,000-member cap.
Top Todoist alternatives
Popular Project Management tools teams evaluate alongside Todoist.
GanttPROOnline Gantt chart maker for professional, timeline-driven project management.
LinearStreamlined, high-velocity issue tracking for product teams.
MeisterTaskIntuitive Kanban task and project management for teams that value simplicity.
Aha!Product management software to link strategy to detailed, AI-assisted roadmaps.
ClickUpOne app to replace them all — tasks, docs, goals, and automations.