What makes Insightly different from other CRMs?

Insightly combines CRM with native project management, letting sales-to-delivery teams convert closed deals into projects without leaving the platform.

What is the best Insightly alternative that also has project management?

monday sales CRM is the strongest pick, pairing a customizable CRM with best-in-class visual project boards; HubSpot and Zoho (with Projects) are also options.

Why do teams switch away from Insightly?

Common reasons include a dated interface, a weaker mobile app, tier-dependent support, and per-seat costs that rise as needed features are added.

Is there a cheaper alternative to Insightly?

Yes. Zoho CRM, Freshsales, and Nutshell all start below Insightly's mid and upper tiers while offering comparable or greater capability.

Do I need CRM and project management in one tool?

Only if your team runs projects directly off closed deals. Many teams prefer a best-of-breed CRM plus a dedicated PM tool connected via integration.

Insightly Alternatives (2026): 8 Additional Options for Sales and Project Teams

Insightly stands out by combining CRM with built-in project management, so sales-to-delivery teams can hand off closed deals into projects without switching tools. For services businesses that live in that handoff, it's a sensible one-stop shop.

Still, Insightly's interface feels dated to many users, its mobile app and support on lower tiers draw criticism, and per-seat costs add up. If you want a more modern CRM, deeper automation, or a stronger split between sales and project work, these alternatives are worth comparing.

TL;DR

Insightly's edge is CRM plus native project management for sales-to-delivery teams.
If you value that combo, monday sales CRM and HubSpot pair CRM with strong project tooling.
For a cleaner, more modern CRM, look at Pipedrive or Freshsales.
Zoho CRM offers comparable breadth at a lower price.

Why look for a Insightly alternative?

Interface and overall experience feel dated compared with newer CRMs.
Mobile app is weaker than the desktop experience for on-the-go reps.
Support quality and access depend heavily on your plan tier.
Per-seat pricing climbs as you add the features many teams need.
Customization and automation can feel limited relative to the cost.

Insightly alternatives at a glance

Tool	Starting price	Rating	Best for
monday sales CRM	$12/mo	★ 4.6	Teams that want CRM and project management in one modern, visual workspace.
HubSpot	$20/mo	★ 4.4	Growing teams wanting a modern all-in-one platform with strong automation.
Pipedrive	$14/mo	★ 4.3	Sales teams that want a clean pipeline and will handle projects elsewhere.
Zoho CRM	$14/mo	★ 4.1	Value-focused teams that want depth plus optional native project management.
Freshsales	$9/mo	★ 4.5	Sales teams wanting a modern, AI-assisted CRM without project overhead.
Nutshell	$13/mo	★ 4.3	SMB sales teams wanting an affordable, easy all-in-one CRM.
Attio	Free for up to 3 seats; paid from $29/seat/mo billed annually	—	Startups that want a modern CRM and will pair it with dedicated project tools.
folk	Free trial; paid from $24/user/mo billed annually	—	Agencies, founders, and relationship-driven teams that value simplicity over depth.

1. monday sales CRM

Best for CRM plus visual project management

★ 4.6· G2$12/mo

What it does better than Insightly

monday sales CRM sits on monday's visual Work OS, so you get a fully customizable CRM alongside best-in-class project and task boards — a more modern, flexible take on Insightly's CRM-plus-projects pitch. Automations and views are easy to build with no code.

Where Insightly still wins

monday's CRM depth (like advanced lead scoring) is younger than dedicated sales tools, and costs rise as you add seats and premium features.

Best for: Teams that want CRM and project management in one modern, visual workspace.

Visit monday sales CRM Full review

2. HubSpot

Best all-in-one with projects and automation

★ 4.4$20/mo

What it does better than Insightly

HubSpot pairs a polished CRM with marketing, service, and light project tooling, plus far deeper automation and reporting than Insightly, starting from a free tier. Onboarding and the interface are much more modern.

Where Insightly still wins

HubSpot's dedicated project management is lighter than Insightly's, and costs escalate as contacts and hubs grow.

Best for: Growing teams wanting a modern all-in-one platform with strong automation.

Visit HubSpot Full review

3. Pipedrive

Best for a cleaner, sales-focused pipeline

★ 4.3$14/mo

What it does better than Insightly

Pipedrive offers a cleaner, more modern interface and a stronger pure-sales pipeline than Insightly, with good automation and a wide integration marketplace. Reps find it faster to use day to day.

Where Insightly still wins

Pipedrive has no native project management, so sales-to-delivery teams would need a separate PM tool or integration.

Best for: Sales teams that want a clean pipeline and will handle projects elsewhere.

Visit Pipedrive Full review

4. Zoho CRM

Best for feature depth at a lower price

★ 4.1$14/mo

What it does better than Insightly

Zoho CRM delivers deeper customization and automation than Insightly at a lower cost, and Zoho Projects integrates natively for teams that still want project management alongside CRM.

Where Insightly still wins

Combining Zoho CRM and Zoho Projects is less unified than Insightly's single built-in experience, and the interface can feel busy.

Best for: Value-focused teams that want depth plus optional native project management.

Visit Zoho CRM Full review

5. Freshsales

Best for AI-assisted, modern selling

★ 4.5$9/mo

What it does better than Insightly

Freshsales offers a cleaner, faster interface than Insightly with AI lead scoring, a built-in phone, and solid automation at an affordable price.

Where Insightly still wins

Freshsales has no native project management, so post-sale delivery work needs a separate tool.

Best for: Sales teams wanting a modern, AI-assisted CRM without project overhead.

Visit Freshsales Full review

6. Nutshell

Best affordable all-in-one for SMBs

★ 4.3· G2$13/mo

What it does better than Insightly

Nutshell is cheaper and simpler than Insightly, bundling pipeline, email marketing, and reporting with famously responsive support and quick setup.

Where Insightly still wins

Nutshell lacks Insightly's built-in project management and is less suited to complex sales-to-delivery workflows.

Best for: SMB sales teams wanting an affordable, easy all-in-one CRM.

Visit Nutshell Full review

7. Attio

Best for modern startups wanting a fast, flexible CRM

Free for up to 3 seats; paid from $29/seat/mo billed annually

What it does better than Insightly

Attio is a newer, data-native CRM with a slick, spreadsheet-fast interface and real-time sync from email and calendar, so records build themselves rather than relying on manual entry the way Insightly often does. Its automations and custom objects are highly flexible without needing an admin or partner. Setup takes minutes, not weeks.

Where Insightly still wins

Attio is young, so its reporting, telephony, and third-party app ecosystem are thinner, and usage-based AI credits can complicate budgeting.

Best for: Startups that want a modern CRM and will pair it with dedicated project tools.

8. folk

Best for relationship-led teams and agencies

Free trial; paid from $24/user/mo billed annually

What it does better than Insightly

folk is a lightweight, contact-first CRM with a clean interface and one-click enrichment plus LinkedIn/email capture, making it faster to get value from than a heavier system like Insightly. Pipelines and views are simple to customize without training, and it feels modern rather than dated.

Where Insightly still wins

folk is deliberately minimal, so it lacks the deep automation, native telephony, and advanced reporting that larger sales teams eventually need.

Best for: Agencies, founders, and relationship-driven teams that value simplicity over depth.

How to choose the right Insightly alternative

Choose monday sales CRM if you want CRM and project management in one modern visual workspace.
Choose HubSpot if you want an all-in-one platform with deep automation and light projects.
Choose Pipedrive if you want a clean, sales-focused pipeline and handle projects elsewhere.
Choose Zoho CRM if you want depth and optional native project management at low cost.
Choose Freshsales if you want AI-assisted selling in a modern interface.
Choose Nutshell if you want an affordable, simple all-in-one CRM.
Choose Attio if you're a startup wanting a modern CRM alongside dedicated PM tools.
Choose folk if you're an agency or small team that values a clean, contact-first CRM.

How we evaluated

Feature mapping — we compare each alternative's capabilities against the tool it's replacing, job for job.
Real pricing — starting prices come from each vendor's public pricing page, labeled by tier.
User sentiment — ratings and review counts are aggregated from third-party platforms (Capterra, G2) and shown with their source.
Right-sizing — we weigh which team size, budget, and technical comfort each option actually fits.
Independence — we don't sell a competing product, and affiliate relationships never change our picks.

Frequently asked questions

What makes Insightly different from other CRMs?: Insightly combines CRM with native project management, letting sales-to-delivery teams convert closed deals into projects without leaving the platform.
What is the best Insightly alternative that also has project management?: monday sales CRM is the strongest pick, pairing a customizable CRM with best-in-class visual project boards; HubSpot and Zoho (with Projects) are also options.
Why do teams switch away from Insightly?: Common reasons include a dated interface, a weaker mobile app, tier-dependent support, and per-seat costs that rise as needed features are added.
Is there a cheaper alternative to Insightly?: Yes. Zoho CRM, Freshsales, and Nutshell all start below Insightly's mid and upper tiers while offering comparable or greater capability.
Do I need CRM and project management in one tool?: Only if your team runs projects directly off closed deals. Many teams prefer a best-of-breed CRM plus a dedicated PM tool connected via integration.

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