Zoho Vault
Low-cost team password manager tightly integrated with the Zoho suite.
What is Zoho Vault?
Zoho Vault is a password and passkey manager for teams and enterprises, offering encrypted storage, secure sharing, and access controls. It integrates with the Zoho ecosystem and supports admin policies, auditing, and SSO.
Best known for: low-cost team password management within the Zoho suite
Key features
- Encrypted password and passkey storage
- Secure team password sharing
- Role-based access controls
- Access auditing and reports
- Browser extensions and autofill
- SSO and directory integrations
Who Zoho Vault is best for
- Teams already using Zoho apps
- Budget-focused SMBs wanting cheap per-user pricing
- Businesses needing shared vaults with access controls
Ideal team: Budget-conscious SMBs of 5–100, especially existing Zoho customers, wanting an inexpensive shared vault.
Zoho Vault pricing
Free
$0
- Unlimited passwords
- Single user
- Password generator
Standard
$0.90/per user / mo
- Shared passwords
- Groups & folders
- Basic access controls
Professional
$4.50/per user / mo
- Access-control policies
- Reports & audit
- Two-factor enforcement
Enterprise
$7.20/per user / mo
- SSO integration
- AD/LDAP sync
- Custom roles & IP restrictions
Costs to watch before you commit
- Professional and Enterprise require a minimum of 5 users.
- Headline per-user prices require annual billing.
- SSO and directory sync are gated to the Enterprise tier.
Zoho Vault pros and cons
Pros
- Standard at $0.90 per user is among the cheapest team password managers available anywhere
- Free tier for a single user with unlimited passwords, useful for solo operators
- Shared vaults with groups and folders, the core requirement for team credential sharing
- Access-control policies, audit reports, and enforced two-factor on Professional at $4.50
- SSO, AD/LDAP sync, custom roles, and IP restrictions on Enterprise for businesses that need them
- Integrates with the wider Zoho suite for provisioning alongside other apps
Cons
- Professional and Enterprise require a 5-user minimum, raising the real entry cost
- SSO and directory sync are gated to Enterprise at $7.20, well above the headline rates
- Only 45 third-party reviews, thin for a product holding every credential your business owns
- Browser extensions and autofill are less polished than 1Password's or Bitwarden's
- Headline per-user prices require annual billing
- The security-conscious audience it targets tends to prefer vendors with published audits and larger track records
Zoho Vault review: a closer look
What Zoho Vault is
Zoho Vault is a team password manager: encrypted credential storage, shared vaults with role-based access, a password generator, and admin oversight of who can see what. It competes on price aggressively, Standard at $0.90 per user undercuts essentially everything in the category, and on integration with the rest of the Zoho suite. The core job, getting a team to stop sharing passwords in spreadsheets and chat messages, it does properly.
The problem it actually solves
Most small businesses don't lack a password manager because they've evaluated the options and declined. They lack one because credentials live in a shared spreadsheet, a pinned chat message, or one person's head, and nobody has forced the issue. The measurable win from any team password manager is the same: credentials stop leaking through channels that aren't built for them, access can be revoked when someone leaves, and you can answer who had access to what. At $0.90 per user, the cost objection to solving that disappears entirely, which makes Vault an easy internal case to make.
Where the real cost sits
The pricing has two structural details. Professional and Enterprise both require a minimum of five users, so the mid tier is $22.50 a month rather than $4.50 for a smaller team. And the features a growing business tends to want (SSO, Active Directory or LDAP sync, custom roles, IP restrictions) are all Enterprise-only at $7.20 per user. That's still competitive against the category, but it's eight times the Standard rate, so if directory integration is a requirement rather than a nice-to-have, price Enterprise from the outset instead of anchoring on $0.90.
The evidence question, which matters more here
Forty-five third-party reviews is thin, and this is the category where I'd weigh that most heavily on the entire site. A password manager holds every credential your business owns; the consequences of choosing badly are not inconvenience but compromise. That is not a claim that Zoho Vault is insecure: Zoho is a large, established vendor and the product implements the expected controls. But the security-conscious buyer typically wants published third-party audits, a large installed base, and a long public track record, and competitors like 1Password and Bitwarden simply have more of all three. If your threat model is serious, that difference is worth paying for.
How it compares
Against 1Password, 1Password has the better user experience, the stronger security reputation, published audits, and a much larger track record, at several times the price. Against Bitwarden, Bitwarden is open-source and independently audited with an extremely cheap team tier, and is the strongest value competitor here. Against NordPass or Dashlane, those sit between on price and polish. Against a shared spreadsheet, which is the honest incumbent for many small businesses, any of these is a dramatic improvement. Vault's clearest case is a cost-sensitive Zoho business that wants provisioning alongside its other apps.
Who should use Zoho Vault?
A good fit
Zoho Vault fits budget-conscious small and mid-sized businesses of roughly 5 to 100 people who need shared credential management with access controls and an audit trail, and who are already using Zoho apps. It's an easy recommendation for any team currently sharing passwords through spreadsheets or chat, where the improvement is large and the cost objection is negligible.
Look elsewhere if…
Businesses with a serious security posture (handling sensitive customer data, or subject to real compliance scrutiny) should consider 1Password or Bitwarden, whose published audits and larger track records are worth the premium. Teams under five people will pay the minimum on the useful tiers. Anyone needing SSO or directory sync should price Enterprise rather than the headline rate, and users who value polished autofill will find the extensions a step behind.
The verdict
Zoho Vault removes the cost excuse for team password management, and that is genuinely worth something: at $0.90 per user, no small business can reasonably argue it can't afford to stop sharing credentials in spreadsheets. The core functionality is sound and the admin controls on Professional are appropriate for a growing team. Two caveats carry more weight in this category than most: the five-user minimum and Enterprise-only SSO mean the real cost is well above the headline for many buyers, and 45 third-party reviews is a thin record for a product holding every credential you own. If security is a first-order concern, Bitwarden offers comparable value with an open-source, independently audited posture, and is the comparison I'd run first.
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